There are two crucial stages to renting a property to tenants. These are the property check-in at the start and the property check-out at the end of the tenancy. Preparation and order are key to a smooth let.

There are lots of different elements to remember, so without a proper checklist you are very likely to miss something. Also, once the tenant is in the property it will be too late. You must get everything right first time around.

The tenant should be present at the property check-in process, this way everything can be agreed. Therefore, all documentation completed on the spot.

The Inventory

The inventory must be prepared before or at the property check-in. This inventory will need to be agreed between the landlord and tenant. The inventory can be carried out by a landlord, an agent or the best option, an independent inventory clerk. The inventory clerk will be unbiased and always ensure the report is to a professional standard.

A good inventory will include photographs and a full written report of condition (schedule of condition) all signed as well as agreed by the agent/landlord/tenant.

The Check-in

Prior to going through the property check-in process, you should have conducted a comprehensive screening process. This will have included; tenancy application form, obtaining references and credit checks.

Each of the tenants should be present at the check-in process, this is so everything can be agreed and signed in one go.

So, for any reason the tenant cannot attend, it is vital you go the check-in process with an independent third party. The tenant can then review the documentation, agree and sign the paperwork prior to handing the keys over.

You need to walk around the whole property, inside and out, with your tenant. This is to ensure they agree with the inventory and the schedule of condition. At this stage you can discuss anything not clear and resolve any possible issues. This is a good opportunity to explain what you expect from the tenant during their tenancy.

You should go through the checklist with the tenants to make sure they understand and agree at every phase:

  • Keys and locks
  • Meter readings
  • Stop taps, fuses and switches
  • All appliances are working properly
  • Sign the inventory and tenancy agreement and take the deposit and first month’s rent (or whatever else you have stipulated)

For more details on a property inventory repot, please see this article.

The tenancy agreement needs to also provide the tenant with details of the Tenancy Deposit Protection scheme.

Need some help? Get in contact with us today.